School Bus Coordinator (Pok Fu Lam) in Wah Fu, Pok Fu Lam - Hong Kong

Wah Fu, Pok Fu Lam - Hong Kong

Non-Teaching

Not Specified

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School Bus Coordinator (Pok Fu Lam)

About The Role

Responsible for the efficient administration and coordination of all aspects of the school bus service for the Pok Fu Lam Campus and for providing general admin support to the team.

Role Requirements

Act as the Coordinator for all daily aspects of the student school bus service, including being present and visible to monitor the arrival and departure of all school buses and liaising as required with staff, parents, and the school bus service provider’s staff (especially Bus Monitors).
Act as a first point of reference / liaison for enquiries to the school regarding the bus service and where appropriate and necessary refer to the Assistant Head of School/Deputy Head of School and/or Director of Finance & Operations.
Deal with all correspondence regarding the school bus service and action in the first instance referring to the Assistant Head of School/Deputy Head of School and/or Director of Finance & Operations where appropriate.
Using the on-line Schoolsbuddy system to set up, prepare and maintain daily bus registers in duplicate (for teachers and bus monitors).
Organise, administer, and coordinate all bus notes and input into the Schoolsbuddy/ISAMS systems as required and ensure school colleagues have copies of all bus correspondence as necessary.
Ensure that directives related to school buses/transportation issued by the Education Bureau / Hong Kong Government and/or Hong Kong Observatory are acted upon as directed (note this includes being the main contact point in the early/late hours in cases of adverse weather).
Arrange as directed bus/transport arrangements for other school/student use including sports, activities, local excursion, etc.
Review annually in consultation with the Assistant Head of School/Deputy Head of School/Director of Finance and Operations and the school bus provider the established bus routes serving the Campus.
Planning and provision of car parking space for staff, board members or any authorised users according to the availability at PFL.
Provide general administration support in relation to other tasks including front desk cover, telephone answering, ad hoc assignments, etc. during breaks and bus operations down-time.
Use Kellett School resources and equipment (incl. email, computers, etc.) judiciously and ensure confidentiality / data privacy is protected for students, staff, school management and parents at all times.
Comply with health and safety arrangements and draw to the attention of the Health & Safety Co-ordinator any deficiencies or risks.
Be willing to work flexibly to cover and assist other team members in cases of sickness, holidays, peak times and/or at school events throughout the year as required.
Promote a positive image of Kellett School in the immediate and wider community at all times.
Undertake any other duties that may be requested to ensure the smooth function of the campus.

About You

Excellent command of written and spoken English and Cantonese
Proficiency in MS Word and Excel including mail merge and spreadsheets
Strong interpersonal skills and attention to detail
Independent, competent to work under pressure
Team player with the ability to multi task
Have a proactive working attitude, result orientated
Punctual with good time management skills

Kellett School Candidate Brief can be found here.

Terms and Conditions

Base:	Pok Fu Lam Campus
Working times:	7.30am to 3.30pm, Monday to Friday, term time only (plus 10 flexi-days)
Contract Tenure Options:	Full Time
Medical Insurance:	Provided

Application Process

Applicants must have the right to work in Hong Kong.
Please include in your covering letter your salary expectations.

Applications close: 14 August 2026

Please note that the interviews are expected to take place in mid-August.

Kellett School reserves the right to recruit at any stage during the selection process.

Applicants, who have not been contacted by 30 September 2026, can assume that on this occasion they have been unsuccessful and are thanked by the Association for their interest.

Please note that offers of employment are subject to confirmation of visa status in Hong Kong and satisfactory references. Prospective employees will be required to apply for a Sexual Convictions Record Check (SCRC) through the Hong Kong Police Force.

About Us

Kellett is a through-train school from Reception to Year 13 with two preparatory campuses and one senior campus. Student roll currently is 1558; Senior 749; KLB Prep 327; PFL Prep 482.

Kellett offers a truly outstanding education, evidenced by a BSO Inspection, membership of COBIS, HMC and IAPS, as well as exceptional public examination results.

We are an equal opportunities employer and treat all job applicants and staff with equal respect free from unjustifiable discrimination.

Kellett School is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to an interview, identity checks, criminal record checks, review of social media presence and successful references.

In line with UK Government guidelines - Keeping Children Safe in Education 2025, Kellett School will conduct online checks prior to interview for all candidates shortlisted.

Kellett School ensures equal treatment for all employees and applicants, prohibiting discrimination based on age, disability, sex, sexual orientation, pregnancy, race, religion, gender identity or marital status.

Kellett School encourages applications from qualified candidates of varied backgrounds, supporting a workplace that values diversity and inclusion.Personal data is being collected for human resources purposes, including assessing your suitability for the post for which you are applying. The data will be used by the School and the Board of Governors. If you wish to access any personal data held by the School, please contact the Executive Director of People and Culture. If your application is unsuccessful the personal data you supply will be retained for two years, at the end of which time it will be destroyed.

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